Month: November 2022

To strengthen QPs expanding operations locally and overseas, we are seeking to recruit a proactive RECEPTION & ADMINISTRATIVE ASSISTANT to join our team in MALTA.

Responsibilities:

Working on a Full-Time basis, the chosen candidate will be responsible for:

  • Providing secretarial, administrative and clerical services, managing reception at all times;
  • Taking calls and recording messages accurately, directing calls accordingly;
  • Organizing and coordinating appointments and travel arrangements;
  • Managing meeting rooms, ensuring calendar invites are issued when required, and ensuring that meetings rooms are prepared in a timely manner;
  • Assisting with event organization;
  • Liaising and coordinating with suppliers and vendors for office upkeep and maintenance
  • Supporting and assisting the Administration team with financial, administrative, and HR tasks & assisting with IT services;
  • Assisting with building maintenance administration;

Requirements

  • School leaving certificate
  • Excellent command of Microsoft Office applications;
  • Proven track record working with administrative and clerical procedures and/or in a similar role;
  • Exceptional written and verbal communication skills in English, whether in person, by phone, and/or written correspondence;
  • Ability to work under pressure and to work in a multidisciplinary environment;
  • Able to contribute positively as part of a team
  • Pays attention to detail, maintaining influence skills and assertiveness;
  • Excellent interpersonal skills, able to communicate with confidence and clarity;
  • Proficient analytical skills and a measured approach to decision-making
  • A motivated team player demonstrating an eager and positive work ethic

Candidates are invited to send in their detailed CV on hr@qpml.com

All applications will be treated in strictest confidence.