• To strengthen QPs expanding operations locally and overseas, we are seeking to recruit a proactive DOCUMENT CONTROLLER to join our team in MALTA.

    Responsibilities:

    Working on a full-time basis, the chosen candidate will primarily be responsible the following duties:

    • Carrying out the duties of a document controller including but not limited to the management of all project documentation, filing and archiving, and ensuring accessibility of specific materials to specific stakeholders;
    • Coordinating effectively with internal team members to deliver and receive coordinated and controlled information and documents, to/from all parties concerned;
    • Managing and ensuring the seamless distribution of technical documents in both electronic and hard-copy formats;
    • Managing requests for documentation;
    • Managing and leading the company’s document control software;
    • Controlling, managing and coordinating all information that’s issued for review, approval, construction, etc. on the projects’ electronic document management system (EDMS);
    • Issuing, registering and coordinating the correct distribution and allocation of all official correspondence and documents between the project team, client, contractors, sub-contractors and authorities as well as between third parties and vendors;
    • Keeping minutes of all meetings held, distributing these in a timely manner

    Requirements

    1. You have a proven track record with several years’ experience working in a construction environment and with Document Control delivery of complex and/or large scale projects, including residential, commercial, infrastructural, medical health-care units, luxury hotel projects etc.
    2. You would preferably have a bachelor’s degree in a related field, such as Construction or Project Management. An MRICS/FRICS and/or other recognised Project Management certification would be considered an asset.
    3. You would ideally be cognizant and abreast with all applicable standards, legislations and practices applicable to the construction industry in Malta, having also technical and commercial acumen of infrastructural and  large scale projects;
    4. You are proficient in the use of ASITE as well as Microsoft Office. Knowledge in Primavera and MS Project, BIM, AutoCad, and/or other related project management/design systems would be considered an asset;
    5. You have exceptional written and verbal communication skills in English;
    6. You are able to work under pressure and to work closely with others in a multidisciplinary environment;
    7. You have attention to detail, a meticulous approach, influencing skills, assertiveness and the ability to understand and express technical concepts accurately with confidence and clarity;
    8. You are analytical and have a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency;
    9. You demonstrate resilience, leadership and negotiation skills;
    10. You have excellent planning and organisation skills, a high level of integrity and you are a motivated team player demonstrating an eager and positive work ethic;

    Candidates are invited to send in their detailed CV to hr@qpml.com

    All applications will be treated in strictest confidence.