Administration Manager

Working on a full-time basis, the chosen candidate will be responsible for the following duties:

  • Document control including designing and maintaining internal and external filing systems, managing the flow of documentation and distributing information to relevant project stakeholders, filing and archiving information in physical and digital formats and providing training and support to internal and external parties;
  • General Administration including reviewing and updating internal and external procedures and creating templates for future use, maintaining confidentiality around sensitive information, preparing regular and ad-hoc reports and taking meeting minutes, distributing them to all concerned;
  • Office management & logistics including coordinating building maintenance, cleaning services, deliveries etc., managing office supplies and servicing liaising with suppliers as needed, coordinating travel, transport and accommodation for visiting parties and managing accommodations bookings, access and servicing;
  • Calendar management including managing agendas for the team, meeting rooms and accommodation, organising, scheduling and coordinating meetings, and preparing refreshments;
  • Accounting/book-keeping including processing payments and invoices, managing payment cycles and coordinating settlement of invoices and payments;


  • A graduate degree in a related field;
  • A proven track record working as a document controller and/or executive assistant;
  • Proficiency using IT tools including MS Office, Excel and Electronic Document Management Systems(EDMS);
  • Excellent written and verbal communication skills in French and English;
  • Excellent time management skills to coordinate one’s own time, team members, project stakeholders,clients etc.;
  • Outstanding planning and organisation skills to manage information, issue of documents, archiving andfiling systems;
  • Ability to work under pressure, multi-tasking and adapting as needed to suit project requirementswithin changing and fast-paced environments;
  • A high level of integrity, being trustworthy and reliable to manage complex duties and sensitiveinformation
  • High attention to detail;Candidates are invited to send in their detailed CV to All applications will be treated in strictest confidence.

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