Responsibilities

Working on a full-time basis and reporting to the Senior Partner, the chosen candidate will be

Responsible for the following duties:

• Schedule and assign team members to various projects and client locations daily.
• Understand client needs, project scopes, and required tools/equipment to match our personnel appropriately.
• Optimise travel routes and time management based on geographic knowledge.
• Ensure all necessary equipment and documentation are arranged or communicated before deployment.
• Maintain real-time updates of team members’ availability and job status.
• Serve as point-of-contact for our team members in the field regarding directions, resources, or changes.
• Coordinate with internal departments and clients to anticipate needs and address any on-site issues swiftly.
• Plan and assign daily consultant deployments across client sites based on availability, expertise, location, and job requirements.
• Ensure that all relevant equipment, PPE, and site-specific requirements are communicated and arranged ahead of time.
• Maintain an accurate and up-to-date scheduling system reflecting consultant availability and project timelines.
• Liaise with clients and internal project managers to confirm details and resolve any logistical challenges.
• Support consultants in the field with directions, updates, or logistical queries as needed.
• Anticipate issues and provide real-time solutions to minimise service disruptions.

Requirements

• In-depth knowledge of local geography and travel patterns across Malta and Gozo.
• Familiarity with common field/service equipment (e.g., PPE, instruments, tools) and job site setups.
• Strong logistical planning and problem-solving skills.
• Prior experience in scheduling, dispatching, or operations (especially in a service or consultancy environment).
• Good communication and interpersonal skills, both written and verbal.
• Comfortable using scheduling software, Excel, and communication tools (e.g., Teams, WhatsApp).
• Familiarity with equipment and materials commonly used in technical, consultancy, or field service roles.
• Strong organizational skills and ability to prioritize under pressure.
• Proficiency in Microsoft Excel, scheduling tools, and digital communication platforms.
• Excellent interpersonal and communication skills in both English and Maltese.
• Proven experience in logistics, coordination, dispatching, or operations support is preferred.

Candidates are invited to send in their detailed CV to hr@qpml.com

All applications will be treated in strictest confidence.